Rather than folders you could do the same with labels/categories. That way my reference files are reviewed semi-annually. I also added a monthly task to purge one letter of my alpha-files. In batches, I’m purging my old single-file archive, moving what’s still relevant into the new system and ditching the rest.
#CHANGE NOZBE CARD ON FILE ARCHIVE#
So, I created a new archive folder with alpha sub folders (GTD-style reference files). This is especially apparent as the volume of electronic communication seems to be growing exponentially. In a related note, I also have been archiving my emails since 1998 and recently realized that the habit is starting to cost me in terms of search speed and quality of results.
#CHANGE NOZBE CARD ON FILE PDF#
They’re stored as searchable archive quality PDF documents. I don’t often have physical items to file–most of the incoming “stuff” in my life is electronic–so I’ve turned to Lucian FileCenter to scan & OCR the occasional hard-copy that I need to file. For added security you can encrypt the files locally before syncing but that makes mobile access to your data more complicated.
On my computer, I mount my S3 as a local drive on my computer using TnTDrive and use SyncBackPro to keep it synced with a local copy for use away from internet access. I use S3AnywherePro for Android to access my files from my phone. Amazon stores my files in three redundant physical facilities and constantly checks and and heals any corrupted data.Īmazon doesn’t really have much of an interface for your data. There are cheaper competitors but you get what you pay for. I like it best because of the redundancy, security, and reliability they offer. My Reference files are kept online also using Amazon S3 for storage. That’s another great pro about Outlook… highly compatible with other MS/3rd party software (Project, Onenote, Sage Act!, The Brain, Mind Manager, InLoox….) Instead, I do my project planning/review and brain dump on Mind Manager, then sync the tasks to Outlook. This got a lot better since Outlook 2007’s new To-Do bar consolidates all task folders, but it still involves more management than I’d like. My only complaint is that it doesn’t handle multi-step projects without a bit of creativity. My contacts, messages, tasks, appointments, etc are all server-side. I also love how it is always in sync regardless of whether I’m looking at it via a web browser, email client (Outlook), or on my phone (Touchdown for Exchange on Android). I get 50-200 actionable (non-spam/reference) items in that inbox every day so this feature is important to me. I love how easy it is to process my incoming emails, voicemails, and the occasional fax into my calendar and task tracking system (drag and drop). All of my actionable stuff lives on a Hosted Microsoft Exchange account.
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